The Academic Senate continuously
collects "Nominations
to Serve/Application" at senate events
such as plenary session and institutes. Additionally,
a letter is mailed
in May that asks local senates to nominate faculty
to serve on a variety of committees for the upcoming
year. The Senate Office acknowledges the receipt
of the nomination form with a confirmation letter.
This letter provides nominees with information
about the appointment process as well as the timeline
for appointments.
Standing
Committee
In June, committee chairs review the list of interested
faculty and select members based on criteria below.
The committee chair may also search the Senate
directory or solicit the local senate presidents
for additional nominations.
Previous senate assignments (performance,
frequency or recency of service)
Location (If the committee is not one that
requires geographical equity, the chair may
select members with an eye to minimizing travel
expenses)
The committee chair will contact the selected
faculty to confirm their willingness to serve.
In August, the committee chair will present recommended
members to the Executive Committee for approval
since all appointments are subject to the Executive
Committee approval. Following approval of the
recommended committee members, the chairs will
contact those faculty they had previously personally
contacted to indicate the Executive Committee
action. Names of faculty members who are not selected
for a standing committee membership will be retained
throughout the year as other needs may arise.
Ad Hoc,
Special Task Forces, Grant Readers, or Advisory
Groups
All throughout the year, the Academic Senate receives
requests for faculty to participate on a number
of task forces or advisory groups. When such a
request is received, the Senate Office reviews
the list of faculty interested in serving on Senate
committees for faculty that fit within the expertise
needed on the task force or advisory committee.
If no faculty on the list fit the skills or expertise
needed for the task force or advisory committee,
the Senate Office contacts local senates for nominations.
Names of potential appointees are given to the
President for approval. Once the President has
selected potential appointees, the Senate Office
contacts the local senate president to confirm
the nominee's appointment. Then the faculty member
is contacted.
Terms
According to Article VI, Section 4, appointments
to committees or special assignments shall serve
no more than one year. At the end of the one-year
term, faculty members must resubmit the Nomination-to-Serve
form if they would like to serve on the committee
again. No faculty may serve on any one committee
for more than two consecutive one-year appointments,
unless the Executive Committee confirms exigent
circumstances.
