Friday, February 5, 2010
11:00 a.m. to 6:00 p.m. Executive Committee Meeting
Saturday, February 6, 2010
8:30 a.m. to 12:30 p.m. Executive Committee Meeting
I. ORDER OF BUSINESS
A. Roll Call and Welcome Guests
President Patton called the meeting to order
at 11:00 a.m. and welcomed members and guests.
Members present: Julie Adams, Dianna Chiabotti,
Dan Crump, Jon Drinnon, Stephanie Dumont, Janet
Fulks, Lesley Kawaguchi, Richard Mahon, David
Morse, Jane Patton, Michelle Pilati, and Beth
Smith.
Members absent: Phillip Maynard (Excused), Wheeler
North (Excused).
Guests present: Dennis Frisch, CCCI; Bill Hewitt,
FACCC; Stephanie Low, Chancellor’s Office;
FACCC; Reid Milburn, Student Senate; Robert Yoshioka,
CPFA.
B. Approval of the Agenda
The Executive Committee reviewed the agenda for
approval. Items IV.B. CB21 Regional Meetings
and IV. D. AB440 and Transfer Issues will be
discussed after the liaison reports to accommodate
Low’s schedule. Crump requested that
item II.E. be postponed until Saturday, as
he is participating in a FACCC Legislative
Committee phone call and may have updated information
on Saturday. A discussion regarding a possible
prerequisites pre-session to the Curriculum
Institute will be added to item IV.F. Model
District Policy and Good Practices for Prerequisites,
an update on recent Commission actions on institutions
will be added to item IV.E. Accreditation Update,
and item IV.G. “What Has the Senate Done
for You Lately?” Document will be added
to the agenda.
MSC (Morse) to approve the agenda as modified.
C. Minutes
The Executive Committee reviewed the minutes
from the January 15-16, 2010, meeting for approval.
Some suggestions were provided.
MSC (Pilati) to approve the minutes as revised.
D. Oral Communications from the Public
No communications from the public.
E. Calendar
The Executive Committee reviewed the updated
calendar. Adams spoke about upcoming deadlines,
including Institute dates and reminded Area
Representatives that area resolutions are due
on March 28, 2010 or earlier. Adams also provided
the next Rostrum deadline, which will be March
8, 2010.
F. Dinner Arrangements
The Executive Committee discussed dinner arrangements.
II. REPORTS
A. President’s Report
President Patton reported on her current activities
for the month. Patton attended the CCLC (Community
College League of California) Trustees conference
and presented on shared governance, attended
the CCCT (California Community Colleges Trustees)
Board meeting for their discussion on accreditation,
and will be presenting at the upcoming CIO conference.
She also gave a presentation on accreditation
with Ron Norton Reel and Marty Hittleman at the
North Orange flex day. Patton and Pilati were
interviewed by a researcher, hired by the Chancellor’s
Office, who is studying obstacles to transfer
and asked Dumont to work with the Transfer and
Articulation Committee to prepare a one-page
document regarding the barriers to transfer,
which will help add to Patton’s interview.
Patton then reported on recent Board of Governors
activities, which included the appointment of
a new member, Nadia Davis-Lockyer. Patton also
made a visit to Los Positas College senate and
commended the new senate president who is doing
great work to establish a stronger senate role.
Patton then reported on a recent legislative
hearing regarding the Master Plan for Higher
Education that focused on access. She updated
members on an ICAS sponsored legislative day
that she attended. The legislative visits were
productive, but she noted that several staffers
commented that the faculty can be viewed as obstacles
to reform. Patton also informed members that
she had a discussion with Deborah Harrington,
the BSI Project Director, regarding the Senate’s
involvement in the grant. Patton clarified that
the Senate would no longer be participating in
the project Patton concluded her report by informing
members about a meeting that Pilati, Jonathan
Lightman from FACCC, and herself set up with
Paul Steenhausen from the Legislative Analyst’s
Office to discuss transfer issues.
B. Executive Director’s Report
Executive Director Adams updated members about
her work on several of the grants including Statewide
Career Pathways and C-ID. She noted that Pilati
and she worked with a small task force of articulation
officers to develop the technology for the C-ID
submission process, as well as working with the
Steering Committee to host two tech prep coordinator
meetings, which were very well attended and created
interest in Statewide Career Pathways. Adams
also informed members that the office is currently
working on mailings for the Disciplines List
and resolutions and papers in addition to gearing
up for the many institutes, plenary session,
and student general assembly. She concluded by
reporting that the new controller is on board
in the Senate Office and has begun to work on
tasks associated with creating the new position.
C. Foundation Report
Foundation President Fulks reported on the current
activities of the Foundation. Director applications
for the Foundation Board will be sent out in
the near future as part of the Foundation’s
annual appointment process. The Executive Committee
will need to approve the new director and select
the Foundation officers for next year. Fulks
requested additional feedback about the Foundation’s
proposal to focus on teaching and learning
in addition to its support of the Senate and
its proposal to host BSI resource webinars.
Fulks will give members another week to provide
any feedback. There was brief discussion about
the Foundation’s discussions regarding
the creation of an endowment fund that was
in the Foundation Board’s minutes.
D. Liaison Reports
1. AAUP Liaison
No report.
2. CCA/CTA Liaison
No report.
3. CCCI Liaison
CCCI Liaison Frisch updated members on current
activities. CCCI is looking forward to a successful
spring conference The conference will be held
either the last week of April or the first
week of May in Sacramento. Topics of major
discussion at the conference will include expanding
CCCI’s lobbying efforts by hiring a contracted
lobbyist and accreditation issues. Frisch noted
that CCCI is very supportive of FACCC’s
efforts to encourage intense advocacy efforts
this spring and summer. CCCI has also been
discussing contract roll over practices due
to the current budget situation.
4. CFT Liaison
No report.
5. FACCC Liaison
FACCC Liaison Hewitt updated members about current
activities. FACCC’s Board recently met
in San Diego and unanimously supported the Consultation
Council Accreditation Task Force’s seven
recommendations to ACCJC. FACCC has also redesigned
its website and encouraged members to visit the
new website as great resource for faculty (www.faccc.org).
FACCC has been very concerned about the proposal
to redirect funding from EOPS to SB70 funding.
Hewitt explained that 65% of students enrolled
in career technical education courses are also
enrolled in EOPS programs so the proposal just
moves money from the student support program
to the instructional program where the students
won’t have access to the support dollars
necessary to be successful in the courses. FACCC
is still preparing its legislative agenda for
the upcoming legislative session. Hewitt reminded
members of FACCC’s upcoming Policy and
Advocacy Conference to be held February 28 – March
1, 2010 in Sacramento. Hewitt concluded his report
by discussing the upcoming FACCC Board elections
and encouraging the Executive Committee members
to run.
6. Part-time Faculty Liaison
Part-Time Faculty Liaison Yoshioka updated members
about the current activities of CPFA, including
discussions with the Chancellor’s Office
to create a part-time faculty issues committee.
7. Student Senate Liaison
Student Senate Liaison Milburn reported on current
activities of the month. Milburn discussed
several advocacy efforts that the Student Senate
is undertaking, including the upcoming March
in March on March 22, 2010 in Sacramento and
local legislative visits being conducted in
teams with FACCC members. The Student Senate
is sponsoring a voter registration week February
8 – 12, 2010 and is encouraging local
student senates to host voter registration
events on campus throughout the week. Milburn
has attended several meetings, including the
Master Plan hearings and ICAS meetings. Several
Student Senate members will be attending FACCC’s
Policy and Advocacy Conference at the end of
the month. Milburn concluded her report by
expressing her concern for the lack of funding
and support of the Student Senate and requested
any ideas or assistance in helping to stabilize
the Student Senate’s funding situation.
8. Chancellor’s Office Liaison
Chancellor’s Office Liaison Low reported
on current activities and noted that Vice Chancellor
Russell was not able to attend due to a Puente
Project organization meeting that was scheduled
at the same time as the Executive Committee meeting.
Russell recently distributed a memo to CIOs,
CEOs, and senate presidents regarding avocational
and recreational courses. The memo has been posted
on the Chancellor’s Office Academic Affairs
division website for all interested parties.
Low informed members that Vice Chancellor Michalowski
distributed a memo that clarified the meaning
of “in good standing” in an effort
to alleviate some of the barriers to students
earning college credit for articulated high school
courses. The Chancellor’s Office is currently
screening applications for pilot colleges to
participate in the Early Assessment Program (EAP).
Adams expressed concern that the Senate was not
contacted to participate in this process. Work
is also being done to revise the distance education
surveys since the current surveys did not produce
any useful information. Vice Chancellor Russell
will continue efforts to reactivate the Basic
Skills APG and Patton noted that she would like
to be involved in discussions on this. Low announced
that the Chancellor’s Office will no longer
be accepting paper curriculum inventory applications
beginning March 1, 2010 and she concluded by
discussing two Title 5 issues that are currently
taking place regarding the 30-unit cap on basic
skills courses and issues with the AA/AS definition
language that has been stalled by the Department
of Finance.
E. Legislative Update (Action, as necessary)
Crump provided members with an updated legislative
tracking matrix and highlighted any changes
of interest. Crump noted that many bills that
the bills tracked by the Senate have died in
committee due to a recent legislative deadline.
Crump will continue to monitor the Senate’s
legislative interests.
III. ACTION ITEMS
A. Vocational Education Leadership Institute
Program
The Executive Committee reviewed the draft 2010
Vocational Education Leadership Institute program
for approval. Some changes were made based on
feedback provided at the last meeting. Chiabotti
noted that the second General Session was changed
to a presentation on issues of equity in career
technical education and that Patton had approved
the presenters.
MSC (Mahon) to approve the program.
B. Faculty Development Survey
The Executive Committee reviewed a draft survey
on faculty development. Drinnon distributed
a revised survey and members provided feedback.
The intended audience of the survey was discussed
and the Executive Committee felt that the survey
should be sent to senate presidents to ensure
that the faculty perspective is provided since
not all faculty development coordinators are
faculty. Concerns were raised that some of
the questions contained assumptions that could
end up being problematic when the survey is
filled out. The order of the questions also
needs to be considered and developed in a way
that considers the dynamic survey capabilities
of Survey Monkey. It was noted that the questions
regarding sabbaticals were unnecessary as a
survey was conducted not too long ago for the
Senate’s sabbaticals paper. The survey
will return for discussion and possible approval
at the next Executive Committee meeting.
C. Spring Plenary Session Planning
The Executive Committee discussed the preliminary
program for the Spring 2010 Plenary Session.
Members submitted breakout topics prior to
the meeting and members provided information
about the intent of each breakout topic and
any Executive Committee members who would be
presenting in the breakout. Adams also reviewed
the Session planning deadlines.
MSC (Chiabotti) to approve the preliminary program
for the Spring 2010 Plenary Session.
D. Spring 2009 Resolution Status and Accountability
Report
The Executive Committee reviewed the draft Spring
2009 Resolution Status and Accountability Report
and provided suggestions and updates. This report
will be included in the Session Packet.
MSC (Chiabotti) to suspend the rules to take
action on this item.
MSC (Pilati) to approve the Spring 2009 Resolution
Status and Accountability Report as revised.
E. Accreditation Institute Program
The Executive Committee reviewed the 2010 Accreditation
Institute program. This was the third time
that the program was reviewed. Members provided
some minor suggestions.
MSC (Chiabotti) to approve the 2010 Accreditation
Institute program.
F. Caucuses
The Executive Committee reviewed the proposed
bylaw changes on caucuses. The Executive Committee
first discussed this item at its November 2009
meeting. The item was originally presented
in response to resolution 1.05 S09. A number
of concerns were raised about the original
proposal. There was overall concern that the
proposal created too many barriers for underrepresented
faculty groups to create caucuses. Subsequently,
resolution 1.06 F09 was adopted, which called
for the expanded use of caucuses. While the
Standards and Practices Committee’s original
proposal provided for this expanded use, the
committee felt it was important to address
the concerns raised about barriers. The proposal
was revised to require a letter of intent to
the President to create a caucus with a statement
of purpose that is verified by the Executive
Committee. This was revised to address concern
about requiring a vote of the delegates to
form a caucus. Adams noted that the Equity
and Diversity Action Committee (EDAC) raised
concern about the number of faculty required
to initially form a caucus. The provision requiring
the initial members was modified to change
from ten colleges to at least five different
colleges and at least two districts. The revised
policy was reviewed by EDAC before it was brought
to the Executive Committee. Smith noted that
the EDAC members are very passionate about
the caucuses and appreciated being involved
in the process. The diversity caucuses should
be launched first to ensure that the Senate
honors the original resolution.
The Standards and Practices Committee also prepared
a document about what the Senate could provide
the caucuses and what the caucuses could provide
to the Senate.
Adams clarified that the Executive Committee
would only be approving the proposed changes
to the bylaws at this point. Once the bylaw changes
are approved, the Standards and Practices Committee
will discuss all of the details and develop policies
and procedures.
MSC (Drinnon) to approve the proposed changes
to the bylaws to forward to the Spring 2010 Plenary
Session for approval.
G. Faculty Leadership Institute Program
The Executive Committee reviewed the draft 2010
Faculty Leadership Institute program. Crump
highlighted some of the details in the proposed
program. The Relations with Local Senates Committee
proposed making the breakout sessions shorter
(45 minutes per session) but increasing the
number of sessions offered. There was concern
that shortening the sessions would not allow
for enough time to actually present on a topic
and would actually be more inefficient due
to all of the time lost with people having
to move around more. The Committee also discussed
the change in audience for this institute.
There are a lot of other faculty leaders that
are attending this institute now, not just
senate presidents. Members discussed ways to
address the new audiences that are attending
the Leadership Institute. The program will
return at the next meeting.
H. Using Data Paper
The Executive Committee discussed the “Using
Data” paper. The Executive Committee reviewed
the paper at its last meeting. Fulks would like
to be able to use this paper at the upcoming
SLO regional meetings if possible. Fulks asked
for feedback on the following items: 1) whether
or not to use the word “nefarious” on
page two (there was consensus to use it), 2)
whether the use of pronouns in the paper should
be changed to faculty (there was consensus to
change it to faculty), 3) whether or not the
data resources section at the end of the paper
should be kept in the paper (there was consensus
to keep this section, however a clear heading
needs to be added so that readers understand
what the section is). The Executive Committee
also discussed the authorship of the paper. Currently,
the paper will not be going to Session for adoption
so it is not an officially adopted paper. This
paper will be presented as a white paper from
the Executive Committee with special thanks to
Janet Fulks.
MSC (Chiabotti) to approve the Using Data paper.
I. 2010-2011 Meeting Dates
The Executive Committee discussed the proposed
2010-2011 Executive Committee meeting schedule
and Institute dates. Some changes to the proposed
schedule were made.
MSC (Drinnon) to suspend the rules to take action
on this item.
MSC (Mahon) to approve the 2010-2011 meeting
dates as revised.
J. AAUP Relationship
The Executive Committee discussed the Senate’s
relationship with the American Association of
University Professors (AAUP). The Executive Committee
began discussing this issue in September 2009
and created a task force to discuss and make
recommendations on how to proceed with the MOU.
The Executive Committee felt that it is important
to continue the relationship with AAUP, however
the MOU is out of date and needs to be reconsidered.
The Task Force made the following recommendations:
• The two organizations will exchange
liaisons/representatives, and the ASCCC will
request that it be allowed send an appointee
to the AAUP committee on community colleges.
•
The ASCCC will provide communication to the field
about how member senates can access the services
of the AAUP regarding academic freedom, governance
and professional standards. The AAUP liaison
to the ASCCC can report on the work of the AAUP
on behalf of ASCCC-member senates. The AAUP will
directly bill member senates for services requested
and provided.
•
Both organizations will continue to support each
other with speakers and materials that contribute
to reaching common goals of the organizations.
All regular travel and materials expenses will
be paid by the organization providing the resources
to the other. (Example: The AAUP provides “The
Red Book” to Executive Committee members
at AAUP expense; the ASCCC pays to send its liaison(s)
to meetings or conferences of the AAUP.)
•
The ASCCC will pay the AAUP $5000 each for the
2009-10 and 2010-11 years and will immediately
give the required one year notice to the AAUP
suspending the current MOU and existing payments
beginning with the 2011-12 year.
•
The ASCCC will consider purchasing what amounts
to an institutional membership with (noting that
the AAUP does not have institutional memberships
at this time) or making a donation to the AAUP
in an amount equivalent to 15 individual memberships
beginning in the 2011-12 year and each year thereafter
upon direction of the Executive Committee.
President Patton received an email from Craig
Flanery, the AAUP Liaison to the Executive Committee,
regarding this agenda item and shared this information
with members. Patton would like to use the recommendations
from the AAUP Task Force as terms for negotiating
a renewed relationship with AAUP. There was consensus
to allow Patton move forward with this. Smith
will assist Patton in writing a letter to AAUP.
Based on the conversations that occur, this item
will return for final adoption of a new agreement
at the next meeting.
The Task Force also discussed and made recommendations
on the Senate’s general MOU process and
felt that the process needs to be reevaluated.
Members agreed with this and directed the Task
Force to continue the conversation about the
Senate’s overall MOU process.
IV. DISCUSSION ITEMS
A. Consultation/Board of Governors
Patton updated members about the Consultation
Council and Board of Governors meetings.
B. CB 21 Regional Meetings
The Executive Committee discussed the CB21 regional
meetings. Fulks conducted three webinars with
the Chancellor’s Office earlier this
year that have resulted in many questions from
the field regarding the CB21 recoding. It became
apparent that if faculty are going to be taking
the lead on this recoding, more information
and training for faculty needed to be done.
Adams was able to get some funding from the
Basic Skills Initiative to conduct six CB21
regional meetings across the state. Fulks is
taking the lead on these regional meetings,
but is also working with some of the BSI Network
Coordinators. These regional meetings will
assist faculty in taking the lead on the recoding
process and answer many of the questions that
faculty have. Fulks also discussed some relevant
noncredit issues, including noncredit progress
reports, and noted that a separate webinar
for ESL will be conducted since ESL is so different
from the other areas. Low noted that this CB21
project has created great collaboration between
the Technology, Research and Information Systems
and the Academic Affairs divisions of the Chancellor’s
Office.
C. ICAS Update
The Executive Committee received an update on
the recent ICAS meeting.
D. AB 440 and Transfer Issues
The Executive Committee discussed AB440 and other
transfer issues. At the last meeting, the Executive
Committee asked a small group, led by Pilati,
to meet and discuss the next steps for addressing
AB440. The group decided that it might make
sense to go back to the sponsor, the Campaign
for College Opportunity, to approach the conversation
again. If the Senate goes back though, the
Senate has to be prepared to offer an alternative
and make a commitment. The Executive Committee
needs to move forward with informing the field
about this issue. At the last meeting, members
decided to host a series of teleconferences
to discuss the issue, answer any questions,
and discuss the options that the Executive
Committee has developed. After the teleconferences,
a survey will be sent out to senate presidents
to gauge reaction and provide direction to
the Executive Committee. It was noted that
the Campaign will not wait until April for
the Senate to adopt a resolution at Session
and if the Senate wants to work on this, it
needs to make a decision to commit and compromise..
The Executive Committee discussed different
options, including speaking with students about
the need for a quality associates degree, encouraging
local senates to have discussions about their
local degree requirements, and preparing a one-page
briefing sheet. Members agreed to move forward
with these options in addition to the teleconferences
and survey. Alternative legislative options to
present to the Campaign also need to be considered.
Patton also noted that the CSU Academic Senate
passed a resolution in opposition to AB440 in
support of the Senate. Members also received
an update about the Accelerated Learning College
proposal, which has changed its name and been
revised to address the Senate’s concerns,
but the Executive Committee has not seen the
revised proposal.
E. Accreditation Update
The Executive Committee received an update on
the Consultation Council Accreditation Issues
Task Group. Patton discussed the response letter
received from ACCJC about the recommendations
from the Consultation Task Force. ACCJC claimed
that the Consultation Council and the Chancellor’s
Office were not constituents of ACCJC. Many
system partners have endorsed the task force’s
recommendations and several districts are writing
letters to ACCJC in support of the recommendations.
. Members will consider drafting a resolution
to encourage the colleges to write these individual
letters. Kawaguchi concluded the item by providing
an update on the recent Commission actions
on institutions from January.
F. Model District Policy and Good Practices
for Prerequisites
The Executive Committee reviewed the proposed
revisions to Title 5, the Model District Policy
document, and the Prerequisites, Corequisites,
Advisories and Limitations on Enrollment Questions
and Answers document. Mahon provided a brief
update about the work of the Prerequisite Pilot
Project Task Force and gave an overview of the
revisions being presented. He suggested that
the best approach would be to make as minimal
changes as possible and then focus efforts in
writing a new Senate paper on content review.
Members were asked to send any comments and feedback
to Mahon electronically.
Mahon discussed the possibility of conducting
a prerequisite pre-session at the upcoming Curriculum
Institute. This pre-session could help educate
many people about work being done with prerequisites
and changes that are taking place. Adams checked
on the logistics of being able to host this presession
and confirmed that it would be possible if the
Executive Committee wants to move forward with
the pre-session. Adams also noted that the Institute
budget might also allow the presession to be
offered for free. This may encourage more people
to come in the day before to attend the SLO Institute.
Members agreed that the presession was a good
idea and would provide a great resource to promote
effective implementation of content review.
G. “What Has the Senate Done for You Lately?” Document
Executive Director Adams presented a draft outline
for a new “What Has the Senate Done for
You Lately?” document. This document
is a type of annual report to the field and
was very useful in the past. Adams will contact
members to help with the drafting of this document.
It was noted that looking at the outline makes
it clear that the Senate is doing a great amount
of work in order to provide resources to faculty.
Adams asked that any feedback or suggestions
on the outline be emailed to her. Adams would
like to have a draft of this document completed
for the March meeting so that the document
can be published in time for the Spring Plenary
Session.
V. INFORMATION ITEMS
A. Standing Committee Reports
1. Accreditation and Student Learning Outcomes,
Kawaguchi
2. Basic Skills, Fulks
3. Curriculum, Mahon
4. Educational Policies, Pilati
5. Equity and Diversity Action, Smith
6. Noncredit Ad Hoc, Fulks
B. Liaison Reports
1. CCCAOE, Chiabotti
2. CIO Executive Board, Mahon
3. CSSO Board, Dumont
4. CSU Defining Baccalaureate Level, Mahon
5. CSU General Education Advisory Committee,
Morse
6. System Advisory Committee on Curriculum, Smith
C. Grant and Project Reports
1. Statewide Career Pathways Credit by Exam Issues
Update, Pilati
D. Approved Minutes
1. December 11-12, 2009
E. Information
Respectfully submitted by:
Andrew Anzalone, Administrative Assistant
Wheeler North, Secretary
