The California Education Code contains
those sections of law passed by the California
State Legislature which provide for, define, and
/or delimit publicly funded educational programs,
practices, and standards.
Education Code Sections 71025,
71027, 71066 and 71067 relate directly to grading
policy in the California Community Colleges by
directing the Board of Governors of the California
Community Colleges to adopt rules and regulations
fixing minimum standards pertaining to "criteria
and standards for graded classes in grades 13
and 14 (i.e., classes offering community college
credit), and "academic standards relating to graduation
requirements and probation, dismissal and readmission
policies."
Education Code Section 72285 directs
district boards of trustees to :establish academic
standards, probation and dismissal and readmission
policies, and graduation requirements not inconsistent
with the minimum standards adopted by the Board
of Governors.
The California Administrative Code,
Title 5 contains those administrative regulations
adopted by the appropriate state agencies to implement
the Education Code. The sections of Title 5 cited
here are those which pertain specifically to California
Community Colleges grading standards. Many of
these were modified by action of the Board of
Governors in 1980.
Annotations These annotations were
designed to alert the Academic Senates of the
community colleges to the newly adopted regulations
and to indicate to them those sections of the
regulations which require the development of local
district/college policies and/or procedures to
implement the Title 5 regulations.
A copy of the officially adopted
pertinent Title 5 sections appears on the right
hand side of these pages; annotations of them
appear to the left.
Chapter 4, Standards of Scholarship
Section 51300. No change, but note
that the regulations "shall be published in the
college catalog....." Senates should check their
college catalogs.
Section 51301. No substantive change.
1. 51200 California Community Colleges
Title5 (p616)
(1) The university of California
(2) A California State College
(3) An accredited independent college
or university
History:
1. New section filed 7-1-71. Effective
thirtieth day thereafter (Register 71. No 27)
2. Repealer of Note filed 11-4-77;
effective thirtieth day thereafter (Register 77.
No. 45)
Chapter 3. Faculty
51200. Faculty Personnel.
Each community college shall have
an adequate teaching staff showing adequate scholarship,
experience, and teaching ability for each major
field of the curriculum.
Note: Authority cited for Chapter
3: Sections 71020, 71024 and 71025. Education
Code.
History:
1. New Note filed 11-4-77; effective
thirtieth day thereafter (Register77. No 45)
51201. Conditions of Instruction.
Each community college shall have
a sufficient number of faculty members to enable
the students to receive individual guidance and
assistance in learning and to permit the continued
professional growth of the faculty members.
Chapter 4. Standards of Scholarship
51300. Regulations
The governing board of a district
maintaining a community college shall adopt regulations
consistent with the provisions of this chapter.
The regulations shall be published in the college
catalog under appropriate headings
Note: Authority cited: Sections
71025 and 71027. Education Code.
2. New Note: filed 11-4--77; effective
thirtieth day thereafter (Register 77. No. 45)
51301. Grading Practices.
Each governing board maintaining
one or more community colleges shall determine
a uniform grading practice for the district which
shall be based on sound academic principles and
conform to the following standards:
(a) Work in all courses acceptable
in fulfillment of the requirements for an associate
or baccalaureate degree, a certificate, diploma
or license shall be graded in accordance with
a grading scale adopted by the governing board
consistent with Section 51306, or
(b) Be graded in accordance with
the provisions of Section 51302 or Section 51302.5.
Note: Authority cited: Sections
66700, 71020, 71021, 71025, 71027, and 71066.
Education Code. Reference: Sections 71066 and
72285. Education Code
History:
1. Repealer and new section filed
7-1-71, effective thirtieth day thereafter (Register
71. No. 27)
2. Amendment of section and Note
filed 11-4-77, effective thirtieth day thereafter
(Register 77. No. 45)
3. Amendment filed 3-14-80, effective
thirtieth day thereafter (Register 80. No 11)
2. Chapter 4, Standards of Scholarship
(continued)
Section 51302, Credit - No Credit
Options Senate Action Required (a) This is a permissive
grading option. Districts may, but are not required
to offer courses with this option. If they do,
however, they must adopt and publish appropriate
regulations, and must specify in their catalogs
the category into which each course falls.
(1) No change. Should be determined
by faculty in each discipline.
(2) The limitation of 30% of the
term for students to elect this option where permitted
is mandatory and new. Procedures and forms need
to be developed to advice faculty of students
electing this option if not already available.
(b) No change
(c) This is a permissive section.
Districts need not permit such a change, but if
they do, the changes must conform to the requirements
in the other sections cited. Taken together these
sections permit such a grade change under the
following conditions:
(1) That "unusual circumstances"
prevail. Such circumstances would have to be defined
in each district. Likely reasons would be if an
institution to which the student transferred refused
to accept units of "CR" or an employer required
a letter grade.
(2)That "prior written permission
form the district superintendent" be obtained.
(3) That the record of the previous
grade remain visible on the student's record.
(4) Such examinations would have
to be either developed by or approved by the faculty
of the discipline in which the grade change is
requested.
(d) This is a new provision. See
sections 51303 and 51304.
(e) This is a new section permitting
- not requiring - the CR/NC grade option in seminars,
instructional television, and like courses.
(f) This is a new section requiring
the CR/NC option in such courses. It is particularly
applicable to courses using a "mastery learning"
policy, and to other courses in which only one
letter grade is customarily issued.
Note: Credit is now defined as "at
least satisfactory" performance. See Section 51306.
Section 51302.5. Credit by Examination.
Senate Action Required
(a) This is a new subdivision of
this section which requires conformity with other
sections of Title 5 pertaining to standards.
(b) This is a Permissive option.
Local districts are not required to offer credit
by examination. Limiting such examinations to
courses offered tin the examining college's catalog
is a new provision.
3. Title 5California Community Colleges51302.5
51302. Credit - No Credit Options.
(a) The governing board of a district
maintaining a community college may by resolution
and regulation offer courses in either or both
of the following categories and shall specify
in its catalog the category into which each course
falls:
(1) Courses wherein all students
are evaluated on a "credit--no credit" basis
(2) Courses wherein each student
may elect on registration, or no later than the
end of the first 30% of the term, whether the
basis of evaluation is to be "credit--no credit"
or a letter grade.
(b) All units earned on a "credit-no
credit" basis in accredited California institutions
of higher education or equivalent out-of-state
institutions shall be counted in satisfaction
of community college curriculum requirements.
(c) The governing board may authorize
a student who has received credit for a course
taken on a "credit-no credit" basis within the
district to convert this to a grade based on a
grading scale by taking an appropriate examination.
Such authorization shall conform to the standards
for repeating enrollment in subdivision (f) of
Section 55002, and Sections 51315, and 51316.
(d) units earned on a "credit-no
credit" basis shall not be used to calculate grade
point averages. However, units attempted for which
"NC" (as defined in Section 51306) is recorded
shall be considered in probation and dismissal
procedures.
(e) Independent study courses offered
in accordance with Sections 55300-55360 of this
part may be graded on a "credit/no credit" basis
in accordance with subdivision (a) of this section.
(f) When a district offers courses
in which there is a single satisfactory standard
;of performance for which unit credit is assigned,
the "CR/NC" grading system shall be used to the
exclusion of other grades. Credit shall be assigned
for meeting that standard, no credit for failure
to do so.
Note: Authority cited: Sections
66700, 71020, 71025, 71027, and 71066. Education
Code. Reference: Sections 71027, 71066, and 78207
Education Code.
History:
1. Former section 51102 amendment
and renumbering filed 7-1-71; effective thirtieth
day thereafter (Register 71. No. 27). (Former
section 51302 renumbered to 51308)
2. Amendment of section and Note
filed 11/4/77; effective thirtieth day thereafter
(Register 77. No. 45)
(a) The governing board maintaining
one or more community colleges shall adopt and
publish procedures and regulations pertaining
to credit by examination in accordance with the
provisions of this section and the provisions
of Sections 51301, 51302, 51306, 51308, 51315,
51316, 51318 and subdivision (f) of Section 55002.
(b) The governing board may grant
credit to any student who satisfactorily passes
an examination approved or conducted by proper
authorities of the college. Such credit may be
granted only to a student who is registered at
the college and in good standing and only for
a course listed in the catalog of the community
college.
4.Chapter 4, Standards of Scholarship
(continued)
Section 51302.5. Credit by Examination
(cont'd.) Senate Action Required
(c) A new requirement which necessitates
the development of an appropriate notation for
use on the student's record.
(d) No change.
Note: Many districts limit the number
of units which a student may take by examination
and impose other requirements and/or limitations.
These are permissible, but the faculty should
be actively involved in their formulation.
Section 51303. Standards for Probation.
Senate Action Required
This entire section has been substantially
revised as follows:
Probation is now required.
Exceptions are no longer permitted.
There are now two types of
probation as defined in this section.
These definitions are minimum
requirements. Districts may impose more
rigorous standards as provided in this section.
Section 51303.5. Removal from Probation.
Senate Action Required
This is a new section specifically
requiring that districts develop and publish conditions
for probation, appeal of probation, and removal
from probation. As in the previous section, districts
may develop more rigorous standards than the minimums
established in this section.
5. 51303 California Community Colleges
Title 5 (p. 618)
(c) The student's academic record
shall be clearly annotated to reflect that credit
was earned by examination.
(d) Units for which credit is given
pursuant to the provisions of this section shall
not be counted in determining the 12 semester
hours of credit in residence required by Section
51623.
(a) Academic probation. A student
who has attempted at least 12 semester or 18 quarter
units as shown by the official academic record
shall be placed on academic probation if the student
has earned a grade point average below 2.0 in
all units which were graded on the basis of the
grading scale described in Section 51306.
(b) Progress probation. A student
who has enrolled in a total of at least 12 semester
or 18 quarter units as shown by the official academic
record shall be placed on progress probation when
the percentage of all units in which a student
has enrolled and for which entries of "W", "I",
and "NC" (as defined in Section 51306) are recorded
reaches or exceeds fifty percent (50%).
(c) The governing board of a community
college district may adopt standards for probation
which do not exceed those standards specified
in subsections (a) and (b) of this section. Specifically:
(1) A district may establish, as
the minimum number of units before academic or
progress probation is assessed, a number of units
fewer than 12 semester or 18 quarter units; or
(2) A district may establish, as
the minimum grade point average for academic probation
purposes, a grade point average greater than 2.0;
or
(3) A district may establish, as
the minimum percentage of units of "W", "I", and
"NC", a percentage less than fifty percent (50%).
Note: Authority cited: Sections
66700, 71020, 71025, and 71066. Education Code.
Reference Sections 71066, 72285, and 76000. Education
Code.
History:
1. New sections 51303 through 51307
filed 7-1-71; effective thirtieth day thereafter
(Register 71. No. 27)
2. Amendment of section and Note
filed 11-4-77; effective thirtieth day thereafter
(Register 77. No 45)
4. New subsection (c) filed 508080,
effective thirtieth day thereafter (Register 80.
No. 19)
51303.5 Removal from Probation
(a) A student on academic probation
for a grade point deficiency shall be removed
from probation when the student's accumulated
grade point average is 2.0 or higher.
6. Chapter 4, Standards of Scholarship
(continued)
Section 51304. Standards for Dismissal.
Senate Action Required
This section has been substantially
revised as follows:
1. "Consecutive" terms are now
defined.
2. There are now two separate conditions
of deficiency for which students may be dismissed
from college.
3. These conditions are minimum
standards. Districts may impose more rigorous
standards as provided in this section.
4. Districts are now required to
adopt and publish procedures and conditions for
dismissal and appeal.
Note: "Subject to" is not an equivalent
of "required." Districts need not dismiss students.
However, these regulations (see next page of Title
5) do require that exceptions to these standards
- if exceptions are adopted by local districts
- must be filed with the State Chancellor's office.
7. Title 5 California Community
Colleges 51304 (p.618.1)
(b) A student on progress probation
because of an excess of units for which entries
of "W", "I", and "NC" (as defined in Section 51306)
are recorded shall be removed from probation when
the percentage of units in this category drops
below fifty percent (50%).l
(c) The governing board of a district
shall adopt and publish procedures and conditions
for probation and appeal of probation and request
for removal from probation. Such procedures and
conditions may establish standards which do not
exceed those standards specified in subsections
(a) and (b) of this section. Specifically:
(1) A district may establish, as
a minimum grade point average for removal from
academic probation, a grade point average greater
than 2.0; or
(2) A district may establish, as
the minimum percentage of units of "W", "I", and
"NC", a percentage less than fifty percent (50%).
1. New section filed 3-14-80, effective
thirtieth day thereafter (Register 80. No. 11)
2. Amendment of subsection (c)
filed 5-8-80, effective thirtieth day thereafter
(Register 80. No. 19)
51304. Standards for Dismissal.
For purposes of this section, semesters
or quarters shall be considered consecutive on
the basis of the student's enrollment (i.e., a
fall quarter followed by a spring quarter shall
be considered consecutive if the student was not
enrolled in the winter quarter of that academic
year).
(a) A student who is on academic
probation shall be subject to dismissal if the
student earned a cumulative grade point average
of less than 1.75 in all units attempted in each
of 3 consecutive semesters (5 consecutive quarters)
which were graded on the basis of the grading
scale described in Section 51306.
(b) A student who has been placed
on progress probation shall be subject to dismissal
if the percentage of units in which the student
has been enrolled for which entries of "W", "I",
and "NC" (as defined in Section 51306) are recorded
in as least 3 consecutive semesters (5 consecutive
quarters) reaches or exceeds fifty percent (50%)
in accordance with Section 51303.
(c) The governing board of a district
shall adopt and publish procedures and conditions
for dismissal and appeal of dismissal and request
for reinstatement. Such procedures and conditions
may establish standards which do not exceed the
standards specified in subsections (a) and (b)
of this section. Specifically:
(1) A district may establish, as
the minimum cumulative grade point average for
dismissal purposes, a grade point average greater
than 1.75; or
(2) A district may establish, as
the minimum percentage of units of "W", "I", and
"NC", a percentage less than fifty percent (50%):
or
(3) A district may establish, as
a minimum number of consecutive semesters or quarters,
a number fewer than 3 consecutive semesters or
5 consecutive quarters.
8. Chapter 4, Standards of Scholarship
(continued)
Section 51306. Units Attempted.
Senate Action Required
This is a new section defining
"units attempted: and requiring that districts
develop regulations to include land/or exclude
units in determining probation and dismissal actions.
Section 51306. Academic Record Symbols
and Senate Action Required
Grade Point Average.
This entire section has been substantially
revised and faculty should pay particular attention
to its contents.
(a) Evaluative grading symbols
and their definitions are now limited to those
listed in this subsection. However, the grading
scale and the method of computing a student's
grade point average remain the same.
Note that "Credit" is now defined
as "at least satisfactory"-- the equivalent of
a "C" or better.
(b) This new subsection now requires
districts to publish the scale, definitions, and
symbols in subsection (a).
9. 51305 California Community Colleges
Title 5 (p. 618.2)
(d) The district board shall adopt
rules setting forth the circumstances that shall
warrant exceptions to the standards for dismissal
herein set forth and shall file a copy of such
rules with the Chancellor.
Note: Authority cited: Sections
66700, 71020, 71025, and 71066. Education Code.
Reference: Sections 71066m 72285, and 76000. Education
Code.
History:
1. Amendment of section and new
Note filed 11-4-77; effective thirtieth day thereafter
(Register 77. No. 45).
2. Amendment filed 3-14-80; effective
thirtieth day thereafter (Register 80. No 11).
3. Amendment of subsection (c)
and new subsection (d) filed 5-8-80; effective
thirtieth day thereafter (Register 80. No. 19)
51305. Units Attempted.
For the purposes of Sections 51303
and 51304, "all units attempted" means all units
of credit for which the student was enrolled in
any college, university, or grades 13 and 14,
regardless of whether the student completed the
course or received any credit or grade. The governing
board of each district shall adopt rules and regulations
governing the inclusion in or exclusion from "all
units attempted" of units in which a student did
not receive a grade or "credit - No credit" or
from which the student withdrew in accordance
with rules adopted by the district governing board.
Note: Authority cited Sections 71066
and 72285. Education Code.
History:
1. Amendment of section and new
Note filed 11-4-77; effective thirtieth day thereafter
(Register 77. No 45)
51306. Academic Record Symbols and
Grade Point Average.
(a) Grades from a grading scale
shall be averaged on the basis of the point equivalencies
to determine a student's grade point average.
The highest grade shall receive four points, and
the lowest grade shall receive 0 points, using
only the following evaluative symbols:
Symbol Definition Grade Point
A Excellent 4
B Good 3
C Satisfactory 2
D Passing, less than satisfactory
1
F Failing 0
CR Credit (at least satisfactory
- units awarded not
counted in GPA)
NC No Credit (less than satisfactory,
or failing - units
not counted in GPA)
(b) The governing board for each
community college district shall publish the point
equivalencies for the grades used in subsection
(a) of this section in the catalog or catalogues
of that community college district as a part of
its grading practices.
10. Chapter 4, Standards of Scholarship
(continued)
Section 51306. Academic Record Symbols
and Grade Point Average (continued)
(c) This new subsection lists and
describes the only non-evaluative symbols permitted.
The "I" is a permissive symbol.
Instructors are not required to use it. However,
when it is used, specific conditions for its removal
must be recorded and given to the student. Forms,
etc., for this purpose must be developed. Additionally,
policies must be developed to enable students
to petition for an extension of time.
The "IP" symbol and its definition
were designed particularly to provide greater
flexibility in grading to instructors involved
in basic skills programs using mastery learning
techniques. Policies for its use should be carefully
developed. In doing so, faculty should be aware
that its use in baccalaureate level courses may
jeopardize their transferability.
11. Title 5 California Community
Colleges 51306 (p 619)
(c) The governing board of each
community college district may authorize the use
of only the following non-evaluative symbols:
Symbol Definition
I Incomplete:
Incomplete academic work for unforeseeable,
emergency and justifiable reasons at the end of
the term may result in an "I" symbol being entered
in the student's record. The condition for removal
of the "I" shall be stated by the instructor in
a written record. This record shall contain the
conditions for removal of the "I" and the grade
assigned in lieu of its removal. This record must
be given to the student with a copy on file with
the registrar until the "I" is made up or the
time limit has passed. A final grade shall be
assigned when the work stipulated has been completed
and evaluated, or when the time limit for completing
the work has passed.
The "I" symbol may be made up no
later than one year following the end of the term
in which it was assigned.
The "I" symbol shall not be used
in calculating units attempted nor for grade points.
The governing board shall provide
a process whereby a student may petition for a
time extension due to unusual circumstances.
IP In Progress:
The "IP" symbol shall be used to
denote that the class extends beyond the normal
end of an academic term. It indicates that work
is "in progress," but that assignment of a substantive
grade must await its completion. The "IP" symbol
shall remain on the student's permanent record
in order to satisfy enrollment documentation.
The appropriate evaluative grade and unit credit
shall be assigned and appear on the student's
record for the term in which the course is completed.
The "IP" shall not be used in calculating grade
point averages.
12. Chapter 4, Standards of Scholarship
(continued)
Section 51306. (c) (continued)
The "RD" symbol is for administrative
use only.
The new "W", Withdrawal, policy
is permissive in that districts may decide not
to permit formal withdrawal. If they do permit
formal withdrawal, however, the standards which
conform to the minimum standards delineated in
this section must be followed.
Faculty must be involved in making
the following decisions:
1. Shall withdrawal be permitted?
If not, how would records be maintained for non-attending
students?
2. If so, shall withdrawal be permitted
through the 14th week (or 75% of the
term, whichever is less) or for a shorter period
of time?
3. If so, shall withdrawal be permitted
without notation of the student's records through
the 4th week (or 30% of the term),
or for a shorter period of time?
Note that excessive "W's" as defined
in Sections 51303 and 51304 are required to be
used in determining probation and dismissal procedures.
13. 51306 California Community Colleges
Title 5 (p. 620)
Symbol Definition
RD Report Delayed
The "RD" symbol may be assigned
by the registrar only. It is to be
used when there is a delay in reporting
the grade of a student due to circumstances beyond
the control of the student. It is a temporary
notation to be replaced by a permanent symbol
as soon as possible. "RD" shall not be used in
calculating grade point averages.
W Withdrawal
The governing board of a district
which decides to provide a withdrawal procedure
shall adopt a policy consistent with the following:
Withdrawal from a class or classes
shall be authorized through the last day of the
fourteenth week of instruction (or 75% of a term,
whichever is less). The governing board, however,
may establish a final withdrawal date which prohibits
withdrawal after a designated point in time between
the end of the fourth week of instruction (or
30% of a term, whichever is less) and the last
day of the fourteenth week of instruction (or
75% of a term, whichever is less). The academic
record of a student who remains in a class beyond
the time allowed by district policy must reflect
a symbol as authorized in Section 51306 of this
part, other than a "W".
No notation ("W" or other) shall
be made on the academic record of the student
who withdraws during the first 4 weeks or 30%
of a term, whichever is less. The governing board
may establish a period of time shorter than the
first 4 weeks or 30% of a term, during which no
notation shall be made.
Withdrawal between the end of the
fourth week (or such time as established by the
district) and the last day of the fourteenth week
of instruction (or 75% of a term, whichever is
less) shall be recorded as a "W" on the student's
record.
The "W" shall not be used in calculating
grade point averages, but excessive "W's" (as
defined in Sections 51303 and 51304 of this part)_
shall be used as factors in probation and dismissal
procedures.
14. Chapter 4, Standards of Scholarship
(continued)
Section 51306. (c) (continued)
"W" policies (continued)
The final paragraph of this section
refers to Chapter 5 of Title 5, entitled "Enrollment
Accounting," and indicates that these requirements
must also be adhered to. Chapter 5 is appended
to this paper for your reference since it does
have significant bearing on faculty record-keeping,
and faculty should be aware of its contents.
Section 51307. Notification of Probation
and Dismissal Senate Action Required
This is essentially a new section
requiring districts to publish probation and dismissal
policies and procedures, and to make every "reasonable
effort" to notify students of impending probation
and/or dismissal actions, of their removal from
such conditions, and to provide counseling for
them.
Section 51308. Grade Changes.
(a) This subsection repeats the
language of The Education Code, Section 76224,
protecting the finality of instructors' grades
except in those instances listed. The burden of
challenging the validity of an instructor's grade
falls on the challenger, and faculty should demand
appropriate official procedures before permitting
grade changes of which they disapprove. This subsection
also provides for the expunging of grades given
in error from a student's records. This is the
only acceptable reason for the removal of grades.
All other grade changes must remain legible.
(b) and (c)
These subsections are essentially
repetitive and emphasize the requirement that
, with the exception noted above, in those few
instances in which repetition of course work is
permitted, the original grades(s) must remain
on the student's official record.
15. Title 5 California Community
Colleges 51308 (p. 621)
Within these guidelines, criteria
for withdrawal and the procedures to accomplish
it shall be established by governing boards and
published in college catalogs.
A district's responsibilities with
respect to enrollment or attendance accounting
as contained in Sections 54500-54512 of this part
shall not be modified or superseded in any way
by adoption of a withdrawal policy.
Note: Authority cited: Sections
66700, 71020, 71025, and 71066. Education Code.
Reference Sections 71066 and 72245. Education
Code.
3. Amendment of subsection (c)
filed 5-8-80; effective thirtieth day thereafter
(Register 80. No. 19)
51307. Notification of Probation
and Dismissal.
Each community college shall make
every reasonable effort to notify a student of
academic probation or dismissal at or near the
beginning of the semester or quarter in which
it will take effect but, in any case, no later
than the start of the fall semester or quarter.
Each community college shall also make every reasonable
effort to provide counseling and other support
services to a student on probation or reinstatement
after dismissal within time lines established
by the district. Probation and dismissal policies
and procedures shall be published in the college
catalog.
Note: Authority cited: Sections
66700, 71020, 71025, and 71066. Education Code.
Reference Sections 71066, 72285 and 76000. Education
Code.
History:
1. Amendment filed 11-4-77; effective
thirtieth day thereafter (Register 77. No 45)
(a) In any course of instruction
in a community college district for which grades
are awarded, the instructor of the course shall
determine the grade to be awarded each student
in accordance with Section 51306 of this chapter.
The determination of the student's grade by the
instructor shall be final in the absence of mistake,
fraud, bad fait, or incompetency. Procedures for
the correction of grades given in error shall
include expunging the incorrect grade from the
record.
(b) The governing board may authorize
a student who has received credit for a course
taken on a "credit - No credit" basis within the
district to convert this to a grade based on a
grading scale by taking an appropriate examination.
Such authorization shall conform to the procedures
for repeating enrollment contained in subdivision
(f) of Section 55002.
16. Chapter 4, Standards of Scholarship
(continued)
Section 51315. District Policy for
Course Repetition.
The only substantive change in
the language of this section is the definition
of "substandard" as course work for which the
grading symbols "D", "F", and/or "NC" have been
recorded. The effect of this definition is to
prohibit the repetition of courses except for
substandard work or in "unusual circumstances"
which must be defined in district policy and be
accompanied by the "prior written approval of
the district superintendent" See Chapter I, Section
55002 (f) in the Appendix.
Section 51316. Course Repetition:
Implementation.
No substantive change.
17. 51315 (p. 622) California Community
Colleges Title 5
(c) The governing board of a district
shall adopt and publish procedures and regulations
pertaining to the repetition of courses for which
substandard work has been recorded in accordance
with subdivision (f) of Section 55002, and Sections
51315 and 51316. When grade changes are made in
accordance with these Sections, appropriate annotations
of any courses repeated shall be entered on the
student's permanent academic record in such a
manner that all work remains legible, insuring
a true and complete academic history.
1. Renumbering from former Section
51102 filed 7-1-71; effective thirtieth day thereafter
(Register 71. No. 27)
2. New Note filed 11-4-77; effective
thirtieth day thereafter (Register 77. No. 45)
3. Repealer and new section filed
3-14-80; effective thirtieth day thereafter (Register
84. No. 11)
51315. District Policy for Course
Repetition.
The governing board of a district
maintaining a community college shall adopt and
publish procedures or regulations pertaining to
the repetition of courses for which substandard
work has been recorded. For purposes of course
repetition, academic renewal, and all other related
provisions in this part, the term "substandard"
shall be defined as meaning course work for which
the grading symbols "D", "F", and /or "NC" ( as
defined in Section 51306) have been recorded.
The procedures or regulations may allow such courses
to be repeated and the previous grade and credit
to be disregarded in the computation of grade
point averages. In such cases, the procedure specified
in subdivision (f) of Section 55002 and Sections
51308 and 51316 of this part shall be followed.
When course repetition occurs, the permanent academic
record shall be annotated in such a manner that
all work remains legible, insuring a true and
complete academic history.
In adopting procedures or regulations
pertaining to the repetition of courses for which
substandard academic performance has been previously
recorded, the governing board of a district maintaining
a community college:
(a) Shall not adopt any regulation
or procedure which conflicts with
(1) Education Code Section 76224
pertaining to the finality of grades assigned
by instructors, and
(2) Chapter 2.5 (commencing with
Section 59020) of Division 10 of this part pertaining
to the retention and destruction of records and
particularly subdivision (d) of Section 59023,
relating to the permanency of certain student
records,
(b) May permit repetition of any
course which was taken in an accredited college
or university and for which substandard academic
performance as defined in Section 51315 is recorded.
(c) Shall, when adopted procedures
or regulations permit course repetition indicate
any specific courses or categories of courses
which are exempt from consideration under these
regulations.
(d) Shall in accordance deem any
course repetition permitted under Section 51315
to require "prior written permission from the
district superintendent or the district superintendent's
authorized representative or representatives."
18. Chapter 4, Standards of Scholarship
(continued)
Section 51318. District Policy for
Academic Renewal Without
Course Repetition.
No substantive change.
Section 51319. Academic Renewal
Without Course Repetition: Implementation.
No substantive change.
19. Title 5 California Community
Colleges 51319 (p. 622.1)
(e) Shall Clearly indicate any courses
repeated under the provisions of this Section
and Section 51315 on the student's permanent academic
record, using an appropriate symbol;
(f) Shall, when adopted procedures
or regulations permit course repetition, publish
specific procedures to implement this Section:
(g) May, in determining transfer
of a student's credits, honor similar, prior course
repetition actions by other accredited colleges
and universities; and
(h) Shall maintain a careful record
of actions taken under course repetition procedures
or regulations adopted in compliance with this
Section and Section 51315, since periodic reports
may be required by the Chancellor.
51318. District Policy for Academic
Renewal Without Course Repetition.
The governing board of a district
maintaining a community college shall adopt and
publish procedures or regulations pertaining to
the alleviation of previously recorded, substandard
academic performance, as defined in Section 51315,
which is not reflective of a student's demonstrated
ability. Such procedures or regulations shall
include a clear statement of the educational principles
upon which they are based, and shall be referred
to as academic renewal regulations. When academic
renewal procedures or regulations adopted by the
districts permit previously recorded, substandard
course work to be disregarded in the computation
of grade point averages, the permanent academic
record shall be annotated in such a manner that
all work remains legible, insuring a true and
complete academic history.
51319. Academic Renewal Without
Course Repetition: Implementation.
In adopting procedures or regulations
pertaining to the alleviation of previously recorded,
substandard academic performance, as defined in
Section 51315, which is not reflective of a student's
demonstrated ability, the governing board of a
district maintaining a community college:
(a) Shall not adopt any regulation
or procedure which conflicts with:
(1) Education Code Section 76224,
pertaining to the finality of grades assigned
by instruction, and
(2) Chapter25 (commencing with
Section 59020) of Division 10 of this part pertaining
to the retention and destruction of records, and
particularly subdivision (d) of Section 59023,
relating to the permanency of certain student
records
(b) Shall, when the adopted procedures
or regulations permit such alleviation state:
(1) The maximum amount of course
work that may be alleviated:
(2) The amount of academic work
to have been completed at a satisfactory level
(minimum 2.00) subsequent to the course work to
be alleviated.
(3) The length of time to have
elapsed since the course work to be alleviated
was recorded:
20.
Chapter 4, Standards of Scholarship
(continued)
Section 51325. Request for Phase-In.
Although this section permits districts
to request a phase-in period, and most districts
have requested this, faculty should be aware that
policies and /or procedures must be developed
immediately in order to allow catalogs to be printed
with these new regulations and to allow new computer
programs and other related techniques to be developed
in time for the July 1, 1981 deadline.
21. 51325 (p. 622.2) California
Community Colleges Title 5
(4) A description of any specific
courses and/or categories of courses that are,
for any reason, exempt from consideration under
the alleviation regulations
(c) Shall, when the adopted procedures
or regulations permit such alleviation, publish
specific procedures to be followed in implementing
procedures or regulations adopted pursuant to
this Section and Section 51318, stating at a minimum:
(1) The procedures to be followed
by students in petitioning for alleviation, and
(2) The officers and/or personnel
responsible for implementing the procedures or
regulations.
1. New section filed 4-29-77; effective
thirtieth day thereafter (Register 77. No 18)
2. Amendment filed 3-14-80; effective
thirtieth day thereafter (Register 80. No 11)
51325. Request for Phase-In.
In adopting regulations and otherwise
implementing the provisions of this chapter, the
governing board of a district may request a reasonable
phase-in period from the Chancellor. All such
requests shall be made on, and in accordance with,
a form provided by the Chancellor. No request
shall be granted which would provide for a phase-in
period which extends beyond July 1, 1981.
1. New section filed 3-14-80; effective
thirtieth day thereafter (Register 80. No 11)
Chapter 5 Facilities
51400. Library.
Each community college shall have
adequate working collections of books for each
major field of the curriculum. New acquisitions
shall be made in accordance with student enrollments.
51401. Facilities for Certain Courses
Each community college shall have
adequate equipment, materials, and furnishings
for courses offered in agriculture, business and
commercial education, fine arts, home economics,
industrial and technical training, music, natural
and physical sciences, and physical and health
education.
22. Appendix
Chapter 1. Course of Study, Sub-chapter
1. Course Standards
This Chapter is appended so that
faculty may be aware of the Title 5 language defining,
providing criteria for, and standards of community
college graded courses. Section 55002 (f) is particularly
pertinent since the sections devoted to grading
policy make frequent reference to it.
Chapter 5. Enrollment Accounting
This chapter is also appended because
of its relationship to withdrawal policies and
to faculty record-keeping in general.
23. Title 5 California Community
Colleges 55002 (p. 639)
Chapter 1. Course of Study
Sub-chapter 1. Course Standards
55000. Definitions.
For the purposes of this chapter,
the following definitions shall apply:
(a) "Course" means an organized
pattern of instruction on a specific subject offered
by a Community College for grades 13 and 14.
(b) "Course of study" means an
organized sequence of courses offered by a Community
College for grades 13 and 14 within a general
subject area.
Note: Authority cited for Chapter
1: Sections 71020, 71024, 71027, 78200 and 78203,
Education Code.
History:
1.Amendment of Note filed 11-4-77;
effective thirtieth day thereafter (Register 77,
No. 45)
55001. Criteria
A graded course shall possess one
or more of the following characteristics:
(a) It provides credit toward an
associate degree, is normally considered of collegiate
level, and is approved by the board as a component
of, a prerequisite to, or eligible as required
or elective course within a course of study which
leads toward an associate degree.
(b) It is approved by the board
and is part of an occupational course of study
beyond high school level within the scope of the
term "vocational and technical fields leading
to employment,"as the term is used in Education
Code Section 66701, which leads toward an associate
degree, an occupational certificate, or both
(c) It is approved by the board
and is recognized upon transfer by the University
of California, A California state college, or
an accredited independent college or university
in California, as a part of:
(1) The required preparation toward
a major;
(2) The general, or general education,
requirement; or
(3) The permissible or recommended
elective credits.
History:
1. Amendment of subsection (b)
filed 11-4-77; effective thirtieth day thereafter
(Register 77. No. 45)
55002. Standards
A grade course shall meet all of
the following standards:
(a) The content is organized to
meet the requirements for the associate degree
as specified in Chapter 7 (commencing with Section
51600) of Division 2 of this part or the requirements
for an occupational certificate and is a part
of a course of study not exceeding 70 units in
length.
(b) It is offered as described
in the college catalog, or a supplement thereto,
which provides an appropriate title, number, and
accurate description of course content. A course
outline is available at the college. Course requirements
and credit awarded are consistent with Education
Code Section 66701.
(c) Only those students who have
met the prerequisites for the course are enrolled.
(d) It is subject to the published
standards of matriculation, attendance, and achievement
of the college.
55100 (p.640) California Community
Colleges Title 5
(e) The students are awarded marks
or grades on the basis of methods of evaluation
set forth in Chapter 4 (commencing with Section
51300) of Division 2 of this part or to such additional
standards as may be established by the governing
board of the district.
(f) Enrollment cannot be repeated
except: to alleviate substandard work which has
been recorded on the student's record; or as permitted
in Section 51315 of this part; or in unusual circumstances
and with the prior written permission from the
district superintendent or authorized representative
or representatives.
54500. Census Weeks. Census weeks
for graded, term length courses are as follows:
Semester Fall: 4th and
11th weeks
Spring: 4th and 10th
weeks
Quarter Fall: 4th and
7th weeks
Winter: 4th and 7th
weeks
Spring: 4th and 7th
weeks
Note: Authority cited: Sections
71020 and 84500, Education Code.
History: 1. New Chapter 5 (Sections
54500-54510, not consecutive) filed 12-13-74;
effective thirtieth day thereafter (Register 74.
No 50)
2. Amendment of Note filed 11-4-77;
effective thirtieth day thereafter (Register 77.
No 45)
54502. Census Day. The census day
is Monday of each of two census weeks of five
or six consecutive days of regularly scheduled
classes in each term or quarter.
History: 1. Amendment filed 11-4-77;
effective thirtieth day thereafter (Register 77,
No 45)
54504. Drop Date. The drop date,
as required by Education Code Section 84522, shall
be the last school day immediately preceding the
second census week.
History. 1. Amendment filed 11-4-77;
effective thirtieth day thereafter (Register 77.
No. 45)
54506. Inactive Enrollment in a
Course. Inactive enrollment in a course is defined
as follows:
(1) As of first census day: any
student who , according to published college regulation,
has
(a) been identified as a no show,
or
(b) officially withdrawn from course,
or
(c) been dropped from course.
(2) As of second census day: any
student who, according to published college regulation,
(a) has officially withdrawn from
course or
(b) has been dropped from course.
A student shall be dropped if no longer participating
in the course. Definitions of nonparticipation
shall include, but not be limited to, excessive
unexcused absences.
*These regulations shall be implemented
beginning with the fiscal year 1975-76.
6388.6.4 Education Title 5
54508. Permanent Record Entry. (1)
In accordance with the grading policy of the college,
approved by the district governing board, there
may be an entry on the student's permanent record
for each course in which the student becomes inactive
prior to he second census day.
(2) In accordance with the grading
policy of the college, approved by the district
governing board, there shall be an entry on the
student's permanent record for each course in
which the student was actively enrolled as of
the second census day and (a) becomes inactive
prior to completing the course or (b) completes
the course.
54510. Extenuating Circumstances.
For the purposes of Education Code Section 84500,
extenuating circumstances are verified cases of
accidents, illness, other circumstances beyond
the control of the student, and other conditions
defined by the local governing board and published
in college regulations.
History: 1. Amendment filed 11-4-77;
effective thirtieth day thereafter (Register 77,
No 45)
54512. Factor. Factor for purposes
of computing average daily attendance as required
by Section 84522 shall be 0.911.
Note: Authority cited: Sections
71020, 84520 and 84522, Education Code. Reference
Sections 84520 and 84522, Education Code.
History: 1. New section filed 6-27-75;
effective thirtieth day thereafter (Register 75.
No 26)
2. Amendment filed 10-8-76; effective
thirtieth day thereafter (Register 76, No 41)
3. Amendment of section and Note
filed 11-4-77; effective thirtieth day thereafter
(Register 77, No 45)
