2024 Spring Plenary Session

Spring 2024 Plenary Session Header
Event Dates
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ASCCC presents the 2024 Spring Plenary Session, April 18-20, 2024. This is a hybrid event taking place at the San Jose Marriott, 301 South Market Street, San Jose, California, USA, 95113. We hope that all local faculty leaders will plan to join us in San Jose!

 OUR SPONSORS 

   OERFACCC

Registration

Register for the Spring Plenary

Registration Deadline

In Person Registration will end April 5th, 2024 at 5:00pm.
Virtual Registration will end April 10th, 2024 at 5:00pm.

Spring Plenary is expected to run until 2:30 p.m. on Saturday, April 20th. Please consider this when making your travel plans. We want to ensure all voices are heard regarding these important resolutions and elections!

 

Registration Fees  

Registration In-Person: $575
In-Person registration includes access to the virtual platform, access to all conference materials, and continental breakfast and lunch each day. Dinners are on your own.

Virtual Only Registration : $425

One Day Only In-Person Registration (Saturday): $150

One Day Only Virtual Registration (Saturday): $75

Presenter Registration Virtual Only: Please request promo code

1 Day Presenter Registration In-Person: Please request promo code

2 Day Presenter Registration In-Person: Please request promo code

Presenters will receive the promo code information after the presenters list has been approved. Please email events [at] asccc.org for the promo code information if you did not receive the information by April 1st.

** All Presenters are required to register. **

In Person and Virtual attendees will need to email events [at] asccc.org for space availability after the registration deadline. We will be taking credit card payments only for this event. For questions about accessibility or if you need to make alternative arrangements, please email events [at] asccc.org. Three weeks advance notice of need for accommodations is requested.
 

COVID Precautions

The ASCCC is no longer requiring proof of vaccination status or a negative test result to attend an in-person ASCCC meeting or event. If you test positive leading up to the event, please review the CDC Treatments and Medications guideline to determine what you need to do. 

 

FAQs

Is my registration/ticket transferrable?
We no longer take direct ticket transfers. You will need to submit a new registration for each person attending.

What is the cancellation/refund policy?
• Payment is required prior to entering an Academic Senate event.
• Please remember that the last day (April 5th, 2024) to cancel your registration without penalty is always posted on each event's webpage, and is listed in each confirmation email. Cancellations must be submitted in writing to events [at] asccc.org on or before the posted date. Registration will not be canceled due to non-payment. All cancellations made after the posted cancellation date will be assessed a $175 cancellation fee.
• Full Refunds will not be granted for cancellations after the posted cancellation deadline.
• Cancellations made less than 7 business working days prior (April 8th, 2024) to the event will be billed the full registration amount for the conference.
• No shows, unclaimed "TBA" attendees, and cancellations made after the deadline will be billed to you and/or your college for the total cost of registration and room if applicable to the event. As attendees are permitted to register without funds, we have no way of determining cancellation unless specifically told, in writing.
• It is your responsibility to ensure payment of the registration fee. Submission of your registration signifies agreement with this policy.
• Unpaid balances owed to the Academic Senate must be paid off before an attendee can register for a future event.

The name on the registration/ticket doesn't match the attendee. Is that okay?
No, All attendee registrations must match the ticket. We no longer take direct transfers. Every attendee must submit their own registration and payment.
 

Questions and Concerns

Please contact the Academic Senate Event Team at events [at] asccc.org with any questions or concerns. Please see Events Agreements page for all terms and conditions.

Hotel & Travel

Hotel Information - San Jose Marriott Hotel Reservations

2024 Spring Plenary Session will be taking place at San Jose Marriott Hotel, 301 S Market St, San Jose, CA 95113. Valet-parking is $45.00 for overnight guests as well as those driving in the day of the event. Other parking can be found at the San Jose Convention Center parking structure for $25/day. For those flying, San Jose International Airport is the closest airport to the hotel.

Our group room block at the San Jose Marriott Hotel is currently sold out. See below for a list of nearby hotels. Please note that a discounted room block has not been established at the listed hotels. Some listed hotels may be able to offer the state government rate, if available.

Four Points By Sheraton San Jose Downtown  0.2 miles (5 min walk)
Hyatt Place San Jose / Downtown 0.2 miles (5 min walk)

Please contact Academic Senate Event Team at events [at] asccc.org with any questions or concerns.

Resources

Disciplines List:

The Disciplines List 2nd Hearing will be held Friday, April 19 from 8:00a.m. to 8:45a.m.. Annually, the Academic Senate for California Community Colleges conducts a review of the Disciplines List, which establishes the minimum qualifications for the faculty of California Community Colleges. This is the final Disciplines List Hearing for the following proposals submitted for Artificial Intelligence (AI), Art, and Nursing. Anyone desiring to learn more about the Disciplines List process are also encouraged to attend. Participants are also able to access the hearing virtually here. Please visit the Disciplines List website for more information.

Minutes:

2023 Fall Session Minutes

Treasurer's Report:

2024 Treasurer's Report - as of February 29, 2024

New Delegate Resources:

New Delegate Information Packet

Caucus Meeting Information:

Articulation and Transfer Caucus

Asian Pacific Islander Caucus

Black Caucus

Latinx Caucus

LGBTQIA+ Caucus

Small or Rural College Caucus

Womxn’s Caucus

ZOOM EVENTS
The virtual portion of Spring Plenary will be hosted on Zoom Events. Please use the provided resources for tips on accessing Zoom Events. 

Zoom Events Guideline 

Navigating Zoom Events: Attendee Experience 

Watch the Zoom Events Demo

How to participate in Virtual Only:

The event will take place in the virtual event platform Zoom Events. All attendees will receive an email prior to the event with a unique user login. The platform works with email as your user id, so please make sure all attendees emails are their actual emails. If you are an admin and are registering a group of people, please make sure you are prepared with each persons unique email. Please check your device if it is compatible with Zoom Events and update your Zoom app.

Event links to the Virtual Event Platform will be emailed to all registered attendees approximately 1 week prior to the start of the event. All sessions will have auto closed captioning available.

TEST SESSION
There will be a self-guided test session for new users to explore the Zoom Events platform and ensure your device is updated for the event. The test session will run for 2 days on April 15th and April 16th from 1:00 pm - 2:30 pm. To participate in the test session, registered attendees and presenters can download and follow the Zoom Events Guideline document above. Users can join the session anytime during the session. This session is intended to allow users to familiarize themselves with the platform at their convenience and there will not be any presentation or moderator during the test session. 

Please make sure to submit individual emails for all attendees as that will be their access to the virtual event platform.

Program

Tentative Program Subject to Change

Wednesday, April 17, 2024

Executive Committee Meeting

Thursday, April 18, 202

8:00 a.m. to 9:00 a.m. Registration Opens

8:00 a.m. Breakfast and Meet and Greet

9:00 a.m. to 10:00 a.m. First General Session
Call to Order
Adoption of Procedures
Foundation Report
State of the Senate

10:15 a.m. to 11:15 a.m. First Breakout Sessions

  1. Master Plan for Career Education – What this is and why it’s important
  2. Strength through Collaboration
  3. EEO Recommendations and Faculty Hiring: Intentionality and Partnership to Hire and Retain Diverse Faculty
  4. Minimum Qualifications and Equivalencies
  5. Data Workshop/Info/Empowering Faculty as Researchers
  6. OERI (Online)
  7. Academic Senate Leadership for Developing and Launching Community College Baccalaureate Programs (Online)

11:30 a.m. to 12:30 p.m. Second Breakout Sessions

  1. Navigating the Borderland of Higher Education and the Prison Industrial Complex
  2. Dual Enrollment and Governance
  3. Faculty in Statewide Service: Opportunities to Engage, Learn, and Influence (ASCCC, C-ID, OERI, IEPI, ACCJC)
  4. Mental Health Awareness and Resources
  5. Difficult Conversations: Navigating Conflict in a Polarized Climate
  6. Universal Design for Learning (Task Force, UDL Info, & Recommendations) (Online)
  7. Scaling Credit for Prior Learning through Mapping Articulated Pathways (MAP) Project (Online)

12:30 p.m. to 1:45 p.m. Lunch

1:15 p.m. to 1:30 p.m. Honorary Resolution Presentation

1:30 p.m. to 1:45 p.m. Elections Nominations

1:45 p.m. Resolutions and Amendments Due

1:45 p.m. to 2:45 p.m. Second General Session – Emancipatory Education

2:45 p.m. to 3:00 p.m. Coffee Break

3:00 p.m. to 4:00 p.m. Third Breakout Sessions

  1. Generative AI's Unintended Lessons: Confronting Racial Biases in EdTech
  2. C-ID, ICC, MCW, TMC, ADT, MC, TAP, and More: Alphabet Soup of Statewide Faculty-Led Curriculum Efforts
  3. Developing and Maintaining Effective Senate and Union Relations
  4. Cultural Humility for Teaching, Learning, and Leading
  5. Climate, Sustainability, and the 10+1
  6. Part-Time Faculty: Paper Summary, Recommendations, and Advocacy (Online)
  7. General Education and Life After Area E (Online)

4:15 p.m. – 5:15 p.m. Third General Session - Making Progress on Legislative
Mandates: Where Are We Now? (including AB 705/1705, AB 928, AB 1111, AB 89 + any related follow-up legislation introduced)

4:15 p.m. In-Person Rooms Open for Caucuses
Caucus members may request to use an open breakout room by going to the registration desk and speaking with an ASCCC Office Staff member.

5:30 p.m. to 6:00 p.m. Resolutions and Amendments - Mandatory for Contacts
This is a mandatory session for those plenary session attendees who submitted a resolution or amendment at the plenary session. The contact for the submitted resolution or amendment must attend this meeting in order for the Resolutions Committee to consider adding it to the packet for the following day.

6:00 p.m. to 6:30 p.m. Candidate Information Session
This is a mandatory session for those individuals running for positions on the ASCCC Executive Committee.

Friday, April 19, 2024

8:00 a.m. to 9:00 a.m. Registration Opens/Breakfast

8:00 a.m. to 8:45 a.m. Disciplines List 2nd Hearing

9:00 a.m. to 10:00 a.m. Fourth General Session – Candidate Speeches

10:15 a.m. to 12:00 p.m. Area Meetings
This four-area grouping is the formal basis for local senate representation to the Executive Committee of the Academic Senate for California Community Colleges. The groups discuss matters of concern to their areas as well as review proposed resolutions to be voted on during session.

12:00 p.m. to 1:30 p.m. Lunch
ASCCC Caucus tabling or roundtable

12:45 p.m. to 1:00 p.m. Stanback Stroud Award Presentation

1:00 p.m. Amendments and Urgent Resolutions DUE

1:15 p.m. to 2:15 p.m. Fifth General Session –Policy Considerations for AI: Promise and Pitfalls

2:30 p.m. to 3:30 p.m. Fourth Breakout Sessions

  1. Destigmatizing Academic Probation
  2. Dual Enrollment Decoded: Addressing the Unique Needs of High School Students of Color in College Classrooms
  3. 2024 Legislative Session Updates
  4. Local Resolutions and How to Use Them
  5. IEPI
  6. Radical Spaces of Possibility: Culturally Responsive Pedagogy Grant Panel (Online)
  7. Understanding the 50% Law: Why Is It Important? (Online)

3:30 p.m. to 3:45 p.m. Break

3:45 p.m. to 4:45 p.m. Sixth General Session - Understanding Community College
Budgets and Funding Structures

5:00 p.m. to 5:30 p.m. Amendments and Urgent Resolutions - Mandatory Session for Contacts
This is a mandatory session for those plenary session attendees who submitted an amendment or urgent resolution at the plenary session. The contact for the submitted amendment must attend this meeting in order for the Resolutions Committee to consider adding it to the packet for voting day.

5:30 p.m. – 6:20 p.m. Officer Candidate Forum

6:30 p.m. to 7:00 p.m. Executive Committee Meeting
This is a closed session meeting of the ASCCC Executive Committee to discuss urgent resolutions.

7:00 p.m. to 10:00 p.m. President’s Reception and Dance

Saturday, April 20, 2024

7:00 a.m. to 8:00 a.m. Breakfast
Technical Help for PollEv

8:00 a.m. to 8:30 a.m. Test Voting
Come early and make sure to test out your equipment before resolutions voting takes place at 8:30 a.m.

8:30 a.m. Seventh General Session
Elections and Resolutions Voting Begins
Upon the conclusion of the Elections, there will be a 15-minute break. Following the break, Resolutions voting will commence no earlier than 9:15 a.m.

12:00 p.m. to 12:45 p.m Lunch

12:45 p.m. to 2:30 p.m. Seventh General Session continues

Resolutions

To access the most current Resolutions packet and for more information, please visit the Resolutions Process page.

Delegates:
In order to conduct the online resolutions voting, we will need each member Senate to verify that we have the college’s correct delegate for voting. The Senate President listed in the Senate Directory for each campus, will need to complete the linked Delegate Form. Unless this form is submitted, the Senate President or Delegate reported to the Senate Office in the Senate Directory will not be eligible to voteForms must be emailed to the ASCCC Office - events [at] asccc.org by April 15, 2024.

Area Meetings