The Academic Senate employs the formal use of resolutions to identify and record the will of the academic senates of the California community colleges. The Academic Senate relies on formal resolutions to set direction for the organization as a whole. Members of the Academic Senate Executive Committee and its standing and ad hoc committees implement adopted resolutions to respond to issues, to conduct its work, and to take action. When new issues and situations emerge, the Executive Committee works with its committees and task forces to develop resolutions for consideration by the body at plenary sessions in order to determine the will of the organization as a whole. It is only in rare circumstances in which an issue is pressing and available time does not permit the adoption of a formal position by the body and a previous position does not exist that the Executive Committee or President may take a position or initiate an action independent of direction from existing or adopted resolutions by the body. Please see quick guide to the 2022 Fall Plenary resolutions submission forms and general procedures: https://linktr.ee/ascccresolutions
NOTICE OF CHANGE TO PROCESS
The Academic Senate for California Community Colleges meets biannually in Plenary session to adopt resolutions that become the basis for future Senate policies and which drive the work of its standing and ad hoc committees. The Fall 2022 plenary session is being held as a hybrid event, therefore necessitating that the Resolutions process also be held in a hybrid format, through the use of an online platform to conduct the voting.
RESOLUTIONS COMMITTEE HELP
If you have any questions about the process, pre-session resolutions, or need help with resolutions, you may contact the Resolutions Committee by emailing firstname.lastname@example.org and requesting a meeting with the committee. You may access this helpful video we put together if you have any questions on how to submit resolutions using Google Forms. The 2022 Fall Plenary resolutions submission forms can be accessed here: https://linktr.ee/ascccresolutions
MEMBER SENATE RESPONSIBILITY - DELEGATES TO ASCCC
In order to conduct the online resolutions voting, we will need each member Senate to verify that we have the college’s correct delegate for voting. The Senate President listed in the Senate Directory for each campus, will need to complete the delegate change form: Fall 2022 Delegate Change Form. Unless this form is submitted, the Senate President or Delegate reported to the Senate Office in the Senate Directory will not be eligible to vote. Forms must be emailed to the ASCCC Office, email@example.com, by October 31, 2022.
Fall 2022 RESOLUTIONS TIMELINE
- Pre-session Resolutions packet out to the field by October 7, 2022
- Area meeting resolutions due from contacts by using https://tinyurl.com/ASCCCResolutions by 11:59 p.m. on October 14/October 15, 2022
- Plenary Resolutions packet out to the field by October 20, 2022
- Delegate certification forms due to ASCCC at firstname.lastname@example.org by October 31, 2022
- New resolutions due using https://tinyurl.com/ASCCCResolutions on Thursday, November 3, 2022
- Amendments and urgent resolutions due using https://tinyurl.com/ASCCCResolutions on Friday, November 4, 2022
In order to propose new resolutions and amendments at the plenary session, you must be a registered plenary attendee and provide your name and college. Resolutions will be due to email@example.com.
*Urgent is defined in the Resolutions Handbook as, “a time critical issue [that] has emerged after the resolution deadline on Thursday and new information is presented on Friday which requires an established Academic Senate position before the next plenary session” (pg. 6).
RESOLUTION RULES FOR VIRTUAL RESOLUTION VOTING
1. Anyone can participate in the debate.
2. In order to vote, you must be a registered delegate by October 31, 2022.
3. All attendees will be muted upon entering into the Zoom meeting space. Only those who are recognized are asked to unmute their line by clicking on the mic icon at the bottom of the Zoom online screen or by pressing *6 on your phone (if you are calling in). After speaking, individuals are asked to mute the mic again.
4. The chatroom has been changed to be public so do not use the chatroom unless you want to be recognized.
Quorum will be established via the online voting software at the beginning of plenary session.
Everyone, public or delegate, regardless of whether Pro or Con, is in the same speaking queue. The Chair will call on participants alternating between Pro and Con. Speakers must use the chatroom to queue up. Delegates need to enter the following in the chatroom, “Pro, Name, College”, or “Con, Name, College”.
The ASCCC staff will keep track of who is next, alternating between Pro and Con. Chair will be informed by voice who the next speaker is, e.g., “Pro, Name, College”, or “Con, Name, College”. When there is no speaker on the side of the motion that is to be heard next debate on that motion is closed.
● A timekeeper will be assigned
● Each speaker will be given 3 minutes.
● Each resolution debate will be a total 15 minutes. Time can be extended for a specific time by a parliamentary Motion to “Extend Time” by a registered Delegate. Debate can only be extended once per resolution for a maximum of 5 minutes.
Any registered delegate may propose a motion other than a Resolution or an amendment to a Resolution and any attendee may ask a question. An attendee needs to enter the following in the chatroom, “PM, Name, College. The chair will recognize those who have parliamentary questions/motions by name and they will be instructed to unmute and make a motion (only delegates) or ask a clarifying question(all attendees).
When the registered delegate is recognized to make a motion. Another registered delegate without being recognized may enter in the Chatroom, “Name, College, Second.”
Voting will be done live through Poll Everywhere. Attendees will use their smartphones to vote live on each resolution or motion. If a delegate does not have a smartphone they should request ASCCC staff for an alternate webpage. Results of each vote will be confirmed by the Chair and recorded by the Resolutions Chair.
All motions and resolutions are adopted by majority vote of the body except:
1. Resolutions that propose reversing existing Academic Senate Positions which requires an affirmative vote of two thirds of voting delegates.
2. Parliamentary Motions as Identified in Roberts Rule of Order Newly Revised that require a two-thirds vote in the affirmative or negative of the delegates voting depending on the motion.
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