Prioritize Data Integrity

Resolution Number
Assigned to
Curriculum Committee
Status Report

The CO is undertaking a review of MIS and data tracking mechanims. 2017 - 18: The ASCCC will explore how to participate in the discussion through possible appointments to groups.

Whereas, The state and federal education and labor agencies use several data collection systems (i.e., Taxonomy of Programs, TOP; the Classification of Instructional Programs, CIP; and the Standard Occupational Classification, SOC) to collect data about the populations they serve and to determine the allocation of resources for those services provided along with the fulfillment of any accountability requirements;

Whereas, The Academic Senate for California Community Colleges has long sought to improve data integrity through several resolutions seeking to review and revise TOP codes regularly (21.01 F99, 9.03 F00) and to move away from TOP codes to the CIP code system (9.02 F10);

Whereas, There is broad agreement on the following:

  • Using three distinctly dissimilar data gathering structures leads to numerous errors and chronic confusion;
  • Using data gathering systems which are not aligned with those used by other state and federal education and labor agencies is counterproductive and costly;
  • There are numerous ongoing errors in the data currently being collected;
  • The collection of this data fulfills a number of distinctly different requirements that are not necessarily well met by any one of the systems currently in use;
  • The process for appropriately assigning courses to specific codes should be an inclusive and consistent process in as much as possible without undermining local decision-making; and

Whereas, The faculty-led statewide processes, including but not limited to C-ID, are appropriate and inclusive means to accurately identify and document course-to-code assignments, as has been done in the intensive cleanup of CB21 basic skills data;

Resolved, That the Academic Senate for California Community Colleges work with the Chancellor’s Office and other stakeholders to prioritize the improvement of data integrity through a comprehensive review of the processes and reasons for collecting system data that involves all appropriate stakeholders; and

Resolved, That the Academic Senate for California Community Colleges engage in a faculty-led statewide process to develop ways to accurately identify and document appropriate course-to-code assignments that will result in improved data.