(Approved February 10, 2006) The Academic Senate for California Community Colleges (the Academic Senate), its officers, Executive Director, Executive Committee members, and staff shall avoid any conflict between their own respective personal, professional, or business interests and the interests of the Academic Senate, in any and all actions taken by them on behalf of the Academic Senate in their respective capacities. For this purpose, the term "interest" means any financial, fiduciary, or other interest which conflicts with the service of the individual because it (1) could significantly impair the individual's objectivity or (2) could create an unfair advantage for any person or organization. Executive Committee members, when representing the Academic Senate, will refrain from unduly advocating on behalf of their own colleges or districts, whether the situations involved are concerned with local, regional or statewide issues. In the event that any officer, director, or committee member of the Academic Senate shall have any direct or indirect interest in, or relationship with, any individual or organization which proposes to enter into any transaction with the Academic Senate, including but not limited to transactions involving:
- the sale, purchase, lease or rental of any property or other asset;
- employment, or rendition of services, personal or otherwise;
- the award of any grant, contract, or subcontract;
- the investment or deposit of any funds of the Senate;
Such person shall inform the Executive Committee of such interest or relationship in a manner that shall include the name of the individual, the name of the institutional interest and the nature of the relationship the person has with each interest. Such person shall thereafter refrain from discussing or voting on the particular transaction in which s/he has an interest, or otherwise attempt to exert any influence on the Academic Senate to affect a decision to participate or not participate in such transaction. All Executive Committee members are expected to maintain the highest standards of conduct and ethical behavior and to adhere to the Executive Committee Code of Ethics. The President of the Academic Senate and the Executive Committee will be prepared to investigate the factual basis behind any charge or complaint of conduct that is not in keeping with the Executive Committee Code of Ethics. Violations of the Executive Committee's Code of Ethics policy will be addressed by the Academic Senate President, who will first discuss the violation with the Executive Committee member to reach a resolution. If a resolution is not achieved and further action is deemed necessary, the President may appoint an ad hoc committee to examine the matter and recommend further course of action to the Executive Committee. In situations where the violation concerns the Academic Senate President or Academic Senate Vice President, the responsibility for investigation and resolution will pass to the highest ranking officer of the Academic Senate not considered part of the complaint.